Mac storage basics · Finding big files, Downloads and the Trash

How do I make a Keynote, Pages or Numbers file smaller?

Q: How do I make a Keynote, Pages or Numbers file smaller?

Open the document and choose File → Reduce File Size…. It downsamples large images and movies and can remove unused media, then shows how much space it will save before you confirm. Keep a copy of the original if you might need full-resolution media later.

Short answer: Choose File → Reduce File Size in Keynote, Pages or Numbers. It downsamples big images and movies and removes unused media, showing the saving first.

Open the document and choose File → Reduce File Size…. It downsamples large images and movies and can remove unused media, then shows how much space it will save before you confirm.

Keep a copy of the original if you might need full-resolution media later.

Last reviewed October 1, 2026

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How do I make a Keynote, Pages or Numbers file smaller?

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