FAQ library

Moving folders

Moving folders to your external fast drive with Storage Studio: Data Parking, Move to fast drive, the link left behind, moving back, safety checks, busy folders, Rules and Auto Rules.

How moving folders works 24

Data Parking (the two-pane mover) 37

Moving from What's Using Space 3

Moving folders back 9

Safety and verification 11

Folders an app is using 7

  • Why was my move blocked because of recent writes?

    A file in that folder changed recently (within 12 hours by default), so Data Parking holds it to avoid copying a folder that's still being written. Only busy folders are held. Wait, shorten the window, or bypass the guard in the gear settings.

  • What does "Move when closed" mean?

    It means an app has files in that folder open, so the move waits. The sheet names the app; you can ask it to quit (it saves first), check again, then continue. Your files don't move until you choose, and closed apps can be reopened afterwards.

  • Should I force quit an app so Storage Studio can move its folder?

    Only as a last resort. Force quit appears only after a polite quit is refused, behind a second confirmation, because ending an app mid-write can damage its data. Finish up in the app and press Check again instead where you can.

  • Why can't Storage Studio quit the app that's using my folder?

    Some apps — system processes or ones running under another account — aren't Storage Studio's to quit, so it asks you to quit them yourself. An app waiting on an unsaved-changes dialog also won't close until you deal with it; then press Check again.

  • Why isn't Spotlight listed as an app using my folder?

    macOS's own background services, like Spotlight indexing, are deliberately left off the apps-in-use list. They can't be quit and don't interfere with a move, so only apps you can actually close are shown.

  • Does Storage Studio reopen the apps it closed for a move?

    It offers to. Storage Studio remembers the apps it closed for you and offers a one-click reopen for each afterwards. Their files are still reachable at the same paths through the links, so they open normally.

  • What does "Scanning folders for recent writes" mean when I start a move?

    Before copying, Data Parking checks each selected folder for recently changed files. Folders with one are held, and the file is named, because something may still be writing to them; the rest go ahead. You can adjust or bypass this in the gear.

Drive disconnects and interrupted moves 5

Rules and Auto Rules 18

  • What are move rules in Storage Studio?

    Move rules move matching files to your fast drive on a schedule, leaving a link so everything still opens. Each rule names a place and an age threshold; you can preview, edit and pause them in Settings → Rules.

  • What are Auto Rules?

    Auto Rules are rules Storage Studio builds to fit your Mac. The safest regenerable caches are applied automatically; anything less obvious is suggested, tagged Move or Delete, and waits for your approval. Your own rules are never changed.

  • How do I approve or dismiss an Auto Rules suggestion?

    Open the Auto rules tile on the Home screen and press Approve or Dismiss on each suggestion. Dismissed items move to Dismissed — reclaim anytime, where Restore brings them back, and they won't nag you unless they grow a lot.

  • How do I make Auto Rules suggest only and never apply anything on their own?

    Turn on "Suggest only — never apply automatically" in the Auto Rules window, and everything waits for your approval. You can also Pause or Resume the background optimisation any time; Pause in the popover stops all automatic actions.

  • How do I preview what my rules will move before they run?

    Click Dry Run in the menu bar popover, or Run preview in the Rules window. It lists exactly what your rules would move or clean, with sizes, without changing anything.

  • How do I change how old files must be before a rule moves them?

    Open Settings → Rules and edit the age field on the rule; it saves as soon as you click away. The floor sliders under Global overrides set a minimum age for every rule and can only raise it, never lower it.

  • Will a Move by age rule move files I still open but never edit?

    No. Move by age rules also check macOS's own record of recently opened files and leave those in place even if they're old. If macOS has no record, the rule falls back to the age alone — it only ever moves less, never more.

  • Why didn't a rule move my files?

    Usually the fast drive isn't connected, Full Disk Access is missing, the files are in use, they're not old enough (or were opened recently), or automatic actions are paused. A Dry Run and Job Insights show what's happening.

  • Why don't my rules move anything from Documents, Desktop or Downloads?

    Usually Full Disk Access is missing: macOS protects Documents, Desktop, Downloads and Library. Grant it in Settings → Advanced → Permissions and try again. If nothing still moves, the rule's age may be higher than the files' age.

  • How do I pause automatic moves?

    Click Pause in the menu bar popover to stop automatic actions until you resume; your rules are kept. Stop Service halts everything automatic until you start it again. Files already moved stay moved either way.

  • What does Run Rules Only do?

    Run Rules Only runs your move rules immediately — relocating matching folders to the fast drive with links left behind — without the cache clean-up that Free Up Space Now also does. Use Dry Run first to preview it.

  • Can a rule delete my personal files?

    With "Never delete personal files — only move them" on (in Settings → Rules → Global overrides), every delete rule is skipped and only rebuildable app caches are cleared. Auto Rules only move personal files, and only after you approve.

  • Will a rule move something I changed recently?

    No. Every rule has an age threshold and nothing changed recently is touched automatically. The floor sliders in Global overrides can only raise the minimum age, and Move by age rules also keep files you've opened recently.

  • When do automatic moves run?

    Rules run on a daily schedule, shown in the popover, and only when Quiet Hours allows. In Smart mode Storage Studio holds off while you're active, on low battery or in a meeting. Run Rules Only runs them now.

  • Does Storage Studio move my folders without asking?

    Only what you've set up or approved. Your own rules run on schedule, Auto Rules apply only rebuildable caches automatically, and anything touching personal files waits for your approval. Manual moves only happen when you press the button.

  • What does the Rule Optimizer tile on the Home screen do?

    It shows when Storage Studio last reviewed your Mac for Auto Rules; click it to re-scan now and refresh suggestions. It also optimises quietly in the background while your Mac is idle, and can be paused.

  • How do I see what my automatic moves did last time?

    Open More → Job Insights for a plain-English card showing when automatic moves last ran, their status and any issues. The Log window lists every move in detail, and Settings → Notifications can alert you after each successful run.

  • What's the difference between Default & Manual Rules and Auto Rules?

    Default & Manual Rules are the baseline for every Mac plus any rules you add, and the optimiser never changes them. Auto Rules are generated for your Mac from its apps and caches, and you can fine-tune their ages. Both live in Settings → Rules.

Moving specific folders 14

Moving folders to a cloud account 6

Messages and problems 10

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